2019年以来、約4年ぶりの対面開催となる WordCamp Tokyo の開催経緯や実行委員募集内容についてお知らせします。
WordCamp Tokyo 2023 開催の経緯
WordCamp Tokyo は2008年からコミュニティの有志メンバーによって、毎年開催されてきました。
2019年まで続いた WordCamp Tokyo も、COVID-19 の影響を受け対面開催が出来なくなり、オンラインでも続けることが難しくなっていました。今年 (2023年)、4年ぶりとなる対面式の WordCamp Tokyo を計画中です。東京近郊のコミュニティの発展と成長を願い、WordCamp Tokyo をリブートしたいという想いから、三人の有志が集まり開催に向けての一歩を踏み出しました。
WordCamp Tokyo 2023 は、Tokyo WordPress Meetup から3名のリードチームメンバーによって動き出しています。
Hiroki Saiki
Web Engineer & Developer | WordCamp Tokyo 2019 Sub-Lead | Tokyo WordPress Meetup Co-organizer | Love Blues, motorcycle, WordPress and ShortHope
Communication Designer | WordCamp Asia 2023 AV Team Lead | WordCamp Japan 2021 Lead | WordCamp Tokyo 2019 Sub-Lead | Tokyo WordPress Meetup Co-organizer|Love taking photos and shooting videos | Producing crafts and culture
実行委員は WordCamp Tokyo 2023 の根幹部分を担当するメンバーです。セッションはどうする?スポンサー対応はどうする?4年ぶりの開催にあたり何か面白いことは出来ない?…など、当日ボランティアよりはコミットする時間は多くなりますが、WordCamp Tokyo 2023 を無事開催することに向けて、中心メンバーとして準備に関わることになります。
という選択に迫られました。 WordCamp Tokyo もオンライン開催でいけるのではないか?とも考えましたが、今や700人以上が来場するイベントとなっています。その規模のイベントを関東在住のメンバーだけで、一気にオンラインへシフトするのは難しいのではないかということになりました。 結果、オフライン開催が可能になるまで延期するという結論に至りました。
WordCamp Ogijima 2020 を開催したいと考え、実行委員、サポートスタッフ、インターンを募集します。/ This post is originally written in Japanese. For an English translation, please scroll down. Thank you!!
Call for WordCamp Ogijima 2020 Organizer, support staff and trainee.
We would like to call for organizers, support staff and trainee to hold WordCamp Ogijima 2020.
What is WordCamp Ogijima?
Hi, I’m Junko Nukaga from Ogijima.
Ogijima is a small island in the Seto Inland Sea, within Kagawa prefecture in Japan.
We hosted ‘WordCamp Ogijima’ in 2018, then took a year of rest in 2019 as there was a triennale, the Setouchi International Art Festival, on Ogijima, and the island was full of tourists.
The first WordCamp Ogijima in 2018 was very successful. It would be a lie to say that I didn’t think it would be a legend as a one-time successful WordCamp. Because I know that the second time is always difficult, like the second movie struggling under pressure from an audience’s higher expectations after a successful first movie. So, it’s scary to do the second time, but I’m willing to take the challenge because it’s scary. And because we are creating a community. By connecting through WordPress, we can participate to empower smalls to grow big, and by creating a WordCamp we are making friends and community. Wouldn’t we become happier if we can make something more fun?
In this post, I would like to explain the responsibilities to be an organizer of a WordCamp in order to avoid misunderstandings or difficulties getting involved. Please read through before applying.
Call for organizers, support staff, and trainee
For WordCamp Ogijima 2020, I would like to call for organizers, support staff, and trainees. Below are definitions for each roles.
Organizers are staff who works hard to create WordCamp Ogijima. They are people who makes various decisions within the operation team and dedicate many hours. A WordCamp is defined as ‘an event created by the people in the region’, so I would like to limit the organizers to be people who live within the Shikoku area and areas facing the Seto Inland Sea.
Support staff are staff that will be involved in running the WordCamp with less commitment than organizers. There are no limits to region. Making a WordCamp needs lots of work and support, so please raise your hand if you are interested.
Trainee are folks who are looking to conduct a WordCamp in their region in the near future. If you want to hold a WordCamp next year but are unsure how to do so, or have questions about the rules, we’d love to make a WordCamp together. The commitment for trainee is assumed to be the same amount as organizers.
WordCamp Roles and Estimated Hours of Work
Here is an estimate of the work and amount of time expected for each of the WordCamp roles.
Roles and commitment of an organizer
Estimated No. of people : around 15 people
Estimated time needed:
First half of the preparation 3 hours per week (15 hours monthly) Last half of the preparation 14 hours per week (56 hours monthly) (The time needed may differ among team)
Roles : – Deciding date and concept – Participation in online meetings
(Reference) Teams from previous WordCamp Ogijima – Sponsor – PR – Production (Web and printing) – Session – Lunch – Real camping – Movie – Kids – Ogijima Community – Volunteer management – Accounting
※If you participated as an organizer in the previous WordCamp Ogijima, we may ask you to be in a different team than last time. Teams may also change.
Roles and commitment of support staff
Estimated No. of people : around 10 people
Estimated time needed : 3 to 5 hours per month
Roles: – Creating banners – Posting – Creating signs in venue – Printing – Estimation with supplier – Meals – Translation – And other professional works – Volunteers
Roles and commitment of trainee
Roles are expected to be the same as an organizer. However, you may only apply if you are willing to host a WordCamp in your region in the future, and if you have no experience being an organizer in any WordCamps.
No. of trainee: 1 to 2 people
※If there are many applicants, we may conduct interviews.
Estimated time needed: First half of the preparation 3 hours per week (15 hours monthly) Last half of the preparation 14 hours per week (56 hours monthly)
Other
You can stop being an organizer if you wish to do so. You may feel that you couldn’t participate as much as you expected, or if some things came up, or if it didn’t feel right. You may also switch to being support staff.
Kick off meeting is planned in January 2020.
The WordCamp is most likely to take place in July or October, due to weather conditions around Ogijima. We will decide the fixed date after organizers are decided.
What you should know to participate in WordCamp Ogijima
WordPress events have a Code of Conduct, to make sure that everyone participating can feel comfortable and safe. It is important to know that the Code of Conduct is applicable during the WordCamp and also while organizing the WordCamp. I have picked up some important parts below:
3. Expected Behavior
Be considerate, respectful, and collaborative.
Refrain from demeaning, discriminatory or harassing behavior and speech.
Be mindful of your surroundings and of your fellow participants. Alert conference organizers if you notice a dangerous situation or someone in distress.
Participate in an authentic and active way. In doing so, you help to create WordCamp and make it your own.
4. Unacceptable Behavior
Unacceptable behaviors include: intimidating, harassing, abusive, discriminatory, derogatory or demeaning conduct by any attendees of WordCamp and related events. All WordCamp venues may be shared with members of the public; please be respectful to all patrons of these locations.
Harassment includes: offensive verbal comments related to gender, sexual orientation, race, religion, disability; inappropriate use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact, and unwelcome sexual attention.
There is also a violation report center within WordPress community if you feel that you cannot speak up within the organizing team.
There is also a consent form for WordCamp organizers, speakers, sponsors and volunteers. This is a rule everyone running the WordCamp follows. If you have any concerns or questions, I will talk about this at the kick-off meeting so you can decide if you want to take part after the meeting is held.
Lastly
WordCamps are a lot of fun. They are even more fun if you get involved in creating one! Please take a look at last year’s participants’ blogs and the aftermovie.
I have also taken a record of conversation with WordPress friends who also live on Ogijima, Shin and Mariko Nishikawa, and Yamato Fukui. It may be easier to get a feel for the atmosphere by listening to it. (Japanese)
The application period is until Dec 31st, 2019. If you have any questions before applying, please contact wc.ogijima@gmail.com.
自分のプロフィールページ(profiles.wordpress.org/ユーザー名)の Activity タブをクリックして、以下のように “Confirmed as a speaker” といった表示があるか調べる。すでにすべての WordCamp について表示がある場合は追加申請の必要はありません。